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Documents : OAH Procedures Transmittals for 1998
98-11: Revised NYC FHIS-Generated Reopen Denial Letters (04/06/98)
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The NYC Reopen Denial Letters generated by the Fair Hearing Information System (FHIS) by selection on the PFHMOD screen were recently revised. Copies of the three revised letters are attached. When processing a reopen denied case, the NYC Reviewer selects the letter number which will generate the appropriate reopen denial letter to the appellant and enters the number 2, 3, or 4 at the prompt: "Letter #?_" on the PFHMOD screen. The following information provides a brief explanation of the three letter selections:
Letter #2 - Advises appellant and/or any representative that since the appellant failed to contact this office within 15 days, the hearing cannot be reopened. This transaction automatically enters language on the Comment Information Screen (PFREQ3) stating: "Letter #2 to app/rep advising reopen denied."
Letter #3 - Advises appellant and/or any representative that since the appellant failed to contact this office within 45 days of the original hearing date, the hearing cannot be reopened. This transaction automatically enters language on the Comment Information Screen (PFREQ3) stating: "Letter #3 to app/rep advising reopen denied."
Letter #4 - Advises appellant and/or any representative that since the appellant's reason for not appearing at the scheduled fair hearing was insufficient to establish good cause, the hearing cannot be reopened. This transaction automatically enters language on the Comment Information Screen (PFREQ3) stating: "Letter #4 to app/rep advising reopen denied."
Upon entry of one of the above letter numbers, FHIS automatically generates a letter to the appellant which is mailed out the following day from Albany. Letter #1 is generally used for restricting adjournments in response to written requests for adjournments and has not been revised at this time.
More specific information regarding the NYC reopen denial procedures is outlined in OAH Transmittal 98-01.
Copies of Letters #2, 3 and 4 are attached to this transmittal.
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Created: 10/30/2010
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