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Attached Document:
03-03_.pdf
Documents : OAH Procedures Transmittals for 2003
03-03: OAH Email Address and E-Forms on the Web (02/28/03)
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This transmittal announced that the following email address has been created for use by clients and their representatives to contact the Office of Administrative Hearings (OAH) Communications Intake and other units:
intakemail.hearings@dfa.state.ny.us
If a client or representative utilizes this email address to access the OAH, an acknowledgment via email will initially be sent and an appropriate response either via email or regular mail will subsequently be sent.
The mailbox will be accessed daily by supervisory Communications Intake staff in the Telephone Intake Unit who will ensure that the email inquiries or requests are processed as appropriate.
Email for staff in other units will be forwarded, through Outlook, to the appropriate staff person or, in the absence of the assigned individual, to the designated backup, as indicated below:
• Liaison: Bert Pagano/Frances Viera
• Correspondence (IDDs, Waiver Requests, etc): Joanne McGrath/Eileen Finn or Judi Ball
• Home Hearings: Judi Ball/Pat Keays
• Compliance: Jackie Donovan/Bart Delaney or Lori Kozlowski or Steve Twardzik
• Post-Hearing Complaints (not compliance related): Kathy Rourke/Valerie Acklin
• Administrative Disqualification Hearings: Ed McCarthy/Dave Szary
• Agency Corrections: Dawn Welsh/Ruth Potter
Additionally, three electronic forms are now available on the Internet at: http://www.otda.state.ny.us/oah/forms.asp.
These electronic forms (E-Forms) consist of:
• Fair Hearing Requests
• Requests for Compliance, and
• Adjournment/Reschedule Requests
A response to an appropriately completed E-Form request will consist of scheduling a hearing, adjourning or rescheduling a hearing, or initiating compliance—the initiator of the E-Form will, therefore, receive in response an OAH 4420 (Acknowledgement of Fair Hearing Request), OAH 457 (Scheduling Notice), FHIS automated letter, or other response rather than an emailed acknowledgment or response.
Upon submission, the sender of the E-Form will receive an immediate electronic instruction that directs the sender to print the page as confirmation of completing the E-Form. When necessary, OAH will honor, as proof of receipt, a photocopy of the electronic form submitted by the sender.
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Created: 4/12/2009
Updated: 4/12/2009
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