Legal Secretary Positions

Legal Aid Society of Mid-New York, Inc. (LASMNY) 

LEGAL SECRETARY POSITIONS

 The Legal Aid Society of Mid-New York, Inc. (LASMNY) is actively seeking two (2) dynamic full-time Legal Secretary positions. The positions are based in the Utica office and report to Christina Reilly, Managing Attorney. 

The Legal Secretary role provides clerical and administrative assistance to our attorneys and case handlers. When a receptionist is not available, the legal secretary will be responsible for managing the front desk, answering phones, greeting clients and visitors to the office, and handling incoming mail and deliveries.

Essential Job Functions

• Effectively, efficiently, and politely communicate with clients and applicants for service in person and over the phone;
• Screen applicants for service and make referrals to other agencies and community resources, if appropriate;
• Open intakes and record client contacts in our case management system;
• Schedule client appointments and calendar court appearances in our case management system;
• Prepare and proofread legal correspondences, agreements, petitions, pleadings, motions, and discovery demands;
• Conduct additional administrative tasks as necessary;
• Demonstrate a high level of professionalism in dealing with confidential and sensitive issues;
• Comply with all Legal Services Corporation (LSC) regulations, LASMNY policies and procedures, and grant-based reporting requirements;
• Organize and scan mail to appropriate case handlers or individuals
• Provides back up to the front office
• Performs other related duties as assigned by the supervisor.

 Job Qualifications

• Associate's degree from an accredited paralegal program or equivalent with two years of legal secretary experience or other relevant experience.
• Proficient knowledge of  Microsoft Office and database management
• Excellent verbal and written communication skills
• Willingness to learn new technology and development opportunities.
• Professional appearance and demeanor
• Bilingual or multilingual skills a plus.

 Core Competencies

• Strong organizational and time-management skills;
• Ability to prioritize tasks and manage multiple projects simultaneously;
• Team player with the ability to work independently
• Pays attention to detail in a fast-paced environment;
• Self-motivated, ability to identify issues and resolve problems.

Physical Job Requirements and Activities

• Ability to sit for long periods of time;
• The person in this position frequently communicates with others.  Will be able to exchange accurate information in these situations;
• Light work that may include moving objects up to 10 pounds;
• This job may require the ability to move files, open filing cabinets, and bend or stand as necessary;
• Routinely uses standard office equipment such as computers, phones, photocopiers, scanners, fax machines, filing cabinets, computer printers, etc.;
• The physical demands described here are representative of those that may be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position without compromising work-flow and efficiency.

 Salary

LASMNY offers a generous benefit package!

Most benefits available as of date of hire. Medical, Vision, Dental, Basic/Voluntary Life Insurance, Health Savings Account, Flexible Savings Accounts, 403(b), SEP/IRA, Mileage Reimbursement, Training, CLE Registration Fees, Attorney Registration Fee, Local & NYS Bar Dues, Vacation, Sick, Personal, Parental Leave, Bereavement Leave, Jury Duty, Bar Exam Leave, EAP, Moving Expenses, Parking, Loan Repayment/Public Service Loan Forgiveness, Relocation Assistance and (14) Holidays.

Application Process

We encourage interested qualified applicants to apply for this position by emailing a cover letter, resume, and three (3) professional references with email addresses to jobs@LASMNY.org. 

Equal Opportunity Employer | Affirmative Action Employer

Visit us at www.lasmny.org